Website Privacy Policy for SAPIEN PLAY LIMITED

 

Effective Date: 10 February 2020

This Privacy Policy outlines how SAPIEN PLAY LIMITED ("we," "us," or "our") collects, uses, stores, and protects your personal information when you use our website, https://www.sapienplay.com, and services. We are committed to safeguarding your privacy and ensuring that your personal data is handled in accordance with all applicable laws, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

 

1. Our Details

 

SAPIEN PLAY LIMITED is the controller responsible for your personal data.

  • Company Number: 12450802

  • Registered Office: Flat 39, 2 Pilot Walk, Greenwich Peninsula, London SE10 0UD. UK

  • Contact Email: [email protected]

 

2. The Information We Collect

 

We may collect and process the following types of personal data:

  • Identity Data: This includes your first name, last name, username, or similar identifier.

  • Contact Data: This includes your email address and telephone numbers.

  • Technical Data: This includes your internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our website.

  • Usage Data: This includes information about how you use our website, products, and services, including your performance on tasks and activities.

  • Profile Data: This includes your username and password, your interests, preferences, feedback, and survey responses.

  • Marketing and Communications Data: This includes your preferences in receiving marketing from us and our third parties and your communication preferences.

  • Data related to AI Task Contributions: As part of our service, you may be asked to complete tasks to contribute to AI development. This may involve the processing of data you provide, which could include text, images, or other forms of media. We will provide specific information about the data being collected for each task.

 

3. How We Use Your Information

 

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • To register you as a new user.

  • To provide and manage your access to our website and services, including matching you with suitable AI development tasks.

  • To manage our relationship with you, including notifying you about changes to our terms or privacy policy.

  • To enable you to participate in a prize draw, competition, or complete a survey.

  • To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting, and hosting of data).

  • To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you.

  • To use data analytics to improve our website, products/services, marketing, customer relationships, and experiences.

  • To make suggestions and recommendations to you about goods or services that may be of interest to you.

 

4. Our Lawful Basis for Processing Your Data

 

We will only collect and process your personal data where we have a lawful basis to do so. These include:

  • Consent: Where you have given us clear consent to process your personal data for a specific purpose.

  • Contract: Where the processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.

  • Legitimate Interests: Where the processing is necessary for our legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect your personal data which overrides those legitimate interests.

 

5. Data Retention

 

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

 

6. Your Legal Rights

 

Under data protection law, you have rights including:

  • Your right of access: You have the right to ask us for copies of your personal information.

  • Your right to rectification: You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

  • Your right to erasure: You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing: You have the right to ask us to restrict the processing of your personal information in certain circumstances.

  • Your right to object to processing: You have the right to object to the processing of your personal information in certain circumstances.

  • Your right to data portability: You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at [email protected] if you wish to make a request.

 

7. Cookies and Tracking Technologies

 

Our website uses cookies and similar technologies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. We use the following types of cookies:

  • Strictly necessary cookies: These are required for the operation of our website.

  • Analytical/performance cookies: They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it.1

     

     

  • Functionality cookies: These are used to recognise you when you return to our website.2

     

     

  • Targeting cookies: These cookies record your visit to our website, the pages you have visited and the links you have followed.

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.

 

8. International Transfers

 

We may transfer your personal data outside of the United Kingdom (UK). If we do, you can expect a similar degree of protection in respect of your personal information as we ensure that appropriate safeguards are in place.

 

9. Data Security

 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

 

10. Changes to This Privacy Policy

 

We may update this privacy policy from time to time. The updated version will be indicated by an updated "Revised" date and the updated version will be effective as soon as it is accessible. The latest version can always be found at https://www.sapienplay.com/website-privacy-policy. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

 

11. How to Complain

 

If you have any concerns about our use of your personal information, you can make a complaint to us at [email protected].

You can also complain to the Information Commissioner's Office (ICO) if you are unhappy with how we have used your data.

  • ICO address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

  • Helpline number: 0303 123 1113

  • ICO website: https://www.ico.org.uk

Disclaimer: This privacy policy is a template and does not constitute legal advice. You should consult with a qualified legal professional to ensure that your privacy policy is compliant with all applicable laws and regulations and is tailored to your specific business practices.